Project Management Foundations - Workshop

Agenda

1 - Project Context

• Projects, Products, and Processes
• Project Management and the Project Life Cycle
• Factors Impacting the Project Environment
• Definition of Project Success

2 - Project Approach

• Waterfall vs. Agile
• Agile Manifesto and Principles
• Introduction to Scrum and Kanban
• Embracing Change

3 - Partnering with Stakeholders

• Key Project Roles and Responsibilities
• Understanding the Stakeholder Register
• Responsibility Assignment Matrix (RAM) - RACI Diagrams Exercise

4 - Initiating the Project

• Predictive Project Life Cycles
• Project Charters
• Developing a Charter Exercise

5 - Planning the Project

• Project Management Plan Best Practices
• The PM Plan Components
• Balancing Constraints

6 - Defining Project Scope

• The Work Breakdown Structure (WBS)
• Creating a WBS Example

7 - Defining and Estimating Activities

• Breaking Down Activities
• Defining Activities Exercise
• Effort vs. Duration
• Estimating Techniques
• Estimating Resources
• Roll Wave Planning
• Estimating Activities Exercise

8 - Developing the Project Schedule

• Sequencing Activities
• Dependencies, Leads, and Lags
• The Critical Path and Float
• Schedule Compression
• Schedule Formats
• Developing a Budget
• Creating a Schedule and Budget Exercise

9 - Planning Project Communications

• Project Communication Challenges and Best Practices
• Analyzing Stakeholder Communication Needs
• Tailoring Stakeholder Communications
• Communications Matrix
• Creating a Project Communications Plan Exercise

10 - Planning Project Risk Management

• Roles and Responsibilities in Risk Management
• Risk Identification Challenges
• Identifying Risks: Knowns and Unknowns
• Contingency Reserves
• Risk Analysis
• Expected Monetary Value (EMV)
• Risk Triggers
• Risk Registers
• Planning Risk Responses
• Creating Risk Register Exercise

11 - Artificial Intelligence

• Generative AI (GenAI) vs. Artificial General Intelligence
• How to Use AI in Project Management
• Risk of Using GenAI

12 - Executing a Project

• Leading and Managing Projects
• Developing the Team and Trust
• Engaging Stakeholders
• Power Skills and Emotional Intelligence

13 - Overseeing and Controlling the Project

• Monitoring vs. Controlling the Project
• Change Management
• Tracking and Reporting
• Controlling the Project Schedule
• Monitoring Communications, Risk, and Stakeholder Engagement
• Project Monitoring and Controlling Top 10
• Identifying Project Tracking Requirements Exercise

14 - Closing a Project

• Closing Projects, Phases, or Milestones
• Lessons Learned
• Celebrating Project Successes

15 - Wrap-Up

• Parking Lot Review
• New Ideas, Confirmations, and Takeaways