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How to Master Office 365

Office 365 is a software package from Microsoft that includes popular Office applications (Word, Excel, PowerPoint, etc.) and other essential business services. It provides users with a flexible and efficient solution when it comes to document processing and management. 

With over 200 million monthly active users, Office 365 is an integral part of many business users’ daily lives. Microsoft is even expanding Office 365 subscriptions to consumers.

Office 365 is functional, versatile and easy to use - a must for IT professionals and general computer users. In this blog, we’ll cover fundamental Office 365 basics to help you excel at your job and take the next step in your career. 

What Is Office 365?

Office 365 allows businesses to run their companies in the cloud. Essentially, IT departments no longer have to set up or build on-premise servers, file shares, software or databases. 

Office 365 (sometimes referred to as O365) is a monthly or yearly paid subscription service that includes Microsoft products such as OneDrive for cloud storage, Office Online for documentation and file-sharing or Skype for Business for communications. 

For daily task management, you’ll have access to email, contacts, and calendars with sharing to schedule meetings quickly. Or, virtually edit documents with other team members in real-time.

Office 365 guarantees productivity and collaboration to help businesses run smoothly - even when you and your team members are remote. 

Ready to sharpen your Office 365 skills? Browse New Horizons training courses today.

Why Master Office 365?

Office 365 is widely used across different businesses and industries every day. The tools within the Office 365 suite are not only easy to use but also held to a high standard against the products Microsoft has created over the years. 

Here are five reasons to master Office 365: 

1. Fosters Communication and Collaboration

Office 365 enables you to communicate and collaborate with other team members seamlessly. All you need is an internet connection to open files, chat via Skype or track down shared documents. Or, conduct meetings, share screens or present presentations internally or to clients and business partners.

2. Works No Matter the Purpose

Nearly anyone can use Office 365’s robust features to help with almost any problem. Whether you need to process data and gain insights, write up a document or quickly get ahold of a team member, the system has an answer. 

3. Frees Up IT’s Time

Office 365 is self-sufficient, requiring minimal support from your IT team. You’ll no longer have to spin up new physical services or patch up old ones. You won’t even have to worry about virtual servers because a solutions provider manages them. 

4. Allows You to Experiment

With an Office 365 subscription, you’ll gain access to Microsoft’s routine service updates and lesser-known products, such as SharePoint and Power BI. Stay up-to-date with the latest innovations or niche services so you can discover applications that make your business successful.

5. Helps You Become Certified 

The more knowledgeable you become in Office 365, the closer you’ll be to gaining certification in any of Microsoft’s specific tools. Microsoft certifications give you access to more significant job benefits and business opportunities. 

Office 365 Basics You Should Know

What's included in Office 365 package? Beyond the standard Microsoft Office Suite, which usually includes Word, Excel, Outlook and PowerPoint, there’s a variety of other applications you can use. Here are just a few: 

  • Publisher and OneNote: Publisher and OneNote are both Office apps. Publisher gives you access to tools for creating professional-looking brochures, books and newsletters, while OneNote is a note-taking tool. 

  • OneDrive and SharePoint: OneDrive and SharePoint are cloud storage options. OneDrive grants 1 TB of storage to every team member, while SharePoint offers additional backend infrastructure management. On SharePoint, companies can host intranets to create hubs for company-wide communications. 

  • Exchange: Exchange manages all duties related to email. Each team member receives 50 GB of email storage. 

  • Microsoft Teams and Skype for Business: Microsoft Teams and Skype for Business are both chat applications integrated with video and collaboration tools. Skype for Business can host unlimited conferencing for up to 250 people.

  • Power BI: Power BI is a one-stop-shop for collecting, sorting and gaining insights into business intelligence data.

  • PowerApps: Can’t find an app within the Office 365 suite that works for you? PowerApps gives you and your teams the ability to curate new applications.

One subscription is valid for up to five devices per user, including phones, tablets, PCs or Macs. Subscriptions include 24/7 support from Microsoft (via web or phone) with a 99.9% reliability guarantee. 

How Much Does Office 365 cost?

Pricing varies. Companies with fewer than 300 users can purchase and download applications via Microsoft’s website. Subscriptions start at $5 per user per month for Business Essentials, while Business Premium is $12.50 per user per month. 

Larger companies (enterprises) have unlimited use of Office 365. Prices range from $12 per user per month to $35 per user per month, depending on the type of enterprise. Enterprise users have access to additional features, such as unlimited email storage, voicemail, data loss protection and Advanced Threat Protection. 

Gain the Confidence to Use Office 365 With New Horizons

Office 365 is one of Microsoft’s most popular business tools and shows no signs of slowing down. 

As Office 365 expands beyond commercial use and towards home consumers, we guarantee it’s worth the investment to learn. To become an expert and leader in Office 365, you need to master the basics first, and New Horizons can help. 

New Horizons offers professional, comprehensive training to help you grow your knowledge and expertise in Office 365. Find the right training courses to get started today.

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