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Wednesday, March 7, 2018

Why cloud-based productivity is a new standard of workplace efficiency

The widespread adoption of cloud computing solutions transformed the ways businesses address major questions about logistics, marketing and organizational growth. However, cloud-based productivity software has also made a huge impact on how teams handle a variety of daily tasks. The right combination of tools and processes can streamline operations and boost long-term outcomes.

Capturing the opportunities presented by cloud-based software calls for a combination of expertise in the relevant programs and leadership skills. With a deep understanding of how to apply new tools to essential processes, managers can streamline the path toward accomplishing major objectives. Cloud-based productivity suites have established new standards for efficiency, and teams will gain an advantage by staying in step with the latest advances.

How cloud-based productivity software increases efficiency

"A cloud-based productivity suite may be one way to gain an edge."

Across all industries, companies now face a world of globalized connections and ever-accelerating speed. Leaders must seek out every opportunity to improve how their teams function if they are to maintain a strong competitive position and continue to expand. Making strategic use of a cloud-based productivity suite may be one way to gain an edge.

Linking routine tasks to the cloud can help companies become leaner and more effective in a variety of ways, beginning with cutting down on the demands for in-house information technology. A broad array of tasks that would otherwise call for IT solutions within the organization can instead be outsourced to a software-as-a-service provider. These responsibilities include running updates and maintaining strict security and backup protocols to keep data safe even as a business scales up.

While cutting back on the investment in resource and labor-intensive infrastructure, a cloud strategy also brings direct benefits for teams. Employees can gain immediate access to their work remotely and more easily collaborate with one another, no matter their physical locations. Having simple, safe options for sharing documents, spreadsheets and presentations can be a major asset for keeping everyone involved in a project on the same page and completing crucial tasks on schedule.

Maximizing the value of a productivity suite

In this data-driven business world, it's vital for every part of an organization to have plenty of information at its disposal and be prepared to shift direction as necessary. Pulling quantitative findings from multiple sources can reveal untapped chances for a company to empower workers and take on new challenges. Cloud-based productivity suites make it easier to visualize key metrics and generate wiser plans accordingly.

Leaders are positioned to turn the technical power of these software tools into strategic action. With powerful tools in place, they can have more visibility into how workers are fulfilling their responsibilities and take steps to ensure they reach crucial milestones. Meetings, emails and other communications can be focused on the issues that really matter.

Every team has an important role to play in keeping a business moving forward and growing. With the ability to collect and analyze extensive data, leaders have a clear perspective on how the operations under their purview are playing into the big picture and where they may need to make a change. Meanwhile, cloud computing offers enhanced flexibility for workflows, so employees can readily shift their focus in line with changes in organizational priorities and market conditions.

Woman working at laptopDeploying cloud-based productivity software can give a business a leg up.

Taking the lead in efficient operations

To put a cloud-based productivity suite like Office 365 into action, an administrator must first handle provisioning and configuration, laying out the organization and roles that will define how the tools are implemented. Within the business they must establish tenants, creating containers for specific areas of the business. These tenants include all applicable users, custom domains, settings and subscriptions to particular applications.

Successfully adopting cloud-based productivity tools is a meaningful step forward, but it still only goes so far. Leaders and workers need a robust understanding of how to harness the vast capabilities of a software suite and to stay current on the latest features and security measures. Specialized training can be a pivotal factor determining whether a team makes full use of software and remains at the forefront of business initiatives.

New Horizons Computer Learning Centers offers the educational resources to optimize the use of these powerful applications. Professionals can attend a free webinar to learn some of the best tips and tricks for provisioning Office 365, including managing tenancy to fit the unique needs of a company. A full course in the software suite qualifies students for positions as SaaS or cloud applications administrators by providing a deep grounding in how to manage every function of a business from a single portal, maximizing efficiency with the versatile power of cloud computing.

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